12 June 2026 · 5 minute read
Six evidence gaps to resolve before a cost audit
A missing document is not the only gap: dates, scope and applicant counts can also break the trail.
1. A figure with no named source
Every amount should point to an official tariff, supplier quotation, invoice or documented estimate. “Adviser calculation” is too vague unless the basis is attached.
2. An expired quotation
Check the validity line, not only the issue date. If renewal is impossible before review, mark the figure as an estimate and note that a fresh quotation is pending.
3. A family total with no applicant count
Medical examinations, clearances and certification may be charged per person or document. State the multiplier and explain age-based differences.
4. VAT is unclear
Record whether each South African supplier amount includes VAT. Do not add VAT automatically to an official charge or foreign quotation.
5. The schedule uses a converted value only
Keep the source currency, original value, exchange-rate date and conversion source visible.
6. One document supports a different service
A general relocation brochure does not prove the quoted scope. Look for the supplier name, service description, exclusions and relevant applicant or employer reference.
Resolving these points before handover shortens the audit and makes open estimates easier to explain.